Simplify Procure-to-Pay, Sourcing, Contract Management, and Vendor Management with Stave Procurement

Stave Procurement provides an intuitive, easy-to-use system with guided workflows to enable self-service, automate procurement processes and action items, and provide end-to-end visibility. All to decrease the time to purchase and increase your organization’s efficiency and user satisfaction.

Business focused, intuitive, and modern procurement lifecycle management on ServiceNow

Stave Procurement decreases the time to purchase and increases your organization’s efficiency and user satisfaction, enabling:

  • Requester Self-Service
  • Automate processes using ServiceNow workflows
  • End-to-end visibility and traceability

Stave Procurement provides a modern platform to digitalize your end-to-end procurement activities, including:

  • Procure-to-Pay
  • Strategic Sourcing
  • Contract Lifecycle Management
  • Vendor Management
  • Invoice Matching
  • Receipt of Goods
  • Category Management
  • cXML PunchOut support
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Automating Procurement

Keep procurement activities on track using a consumer-like experience to increase Procurement productivity.

Requests, projects, tasks, approvals, key dates, contracts, and information are just a click away.

Stave Procurement provides a procurement tailored experience, workflows, and reporting to automate procurement from everywhere.

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Benefits of Digital Procurement

Stave Procurement Features

Everything We Can Do With ServiceNow

Procure-to-Pay

Sourcing

Vendor Management

Procure-To-Pay

Automate the end-to-end procurement process including purchase request & approvals, purchase order (PO) creation and submission, PO acceptance and goods/services receipt, invoice recording, 3-way match, and supplier payment approvals.

Manage Purchase Orders

Purchase Requisitions

Requisition Management

Enable your procurement team and requesters to track end-to-end request status with self-service request management for sourcing, purchase orders, requisitions, and other procurement services. Our web-based, mobile-ready portal and a guided request process make it easy.

Strategic Sourcing

Define the sourcing strategy, document requirements, collaborate with key stakeholders, identify suitable vendors, and carry out the RFx process.

Manage Sourcing Projects

Publish Bid Listings

Bid Listings

Define the category and scope of work to include the required approvals and reviews for the sourcing request process. Vendors can be organized by groups to help support your sourcing needs, such as differentiating between facilities and technology vendors.

Electronic RFx & Vendor Bid Management

Stave Procurement allows you to define vendor solicitation response requirements and evaluation criteria, so you can fully automate the evaluation and selection process. The portal allows you to automatically request vendor bids from approved vendors. As vendors upload their responses, you can see the status such as no-bid, in progress, or submitted for review.

Vendors Portal Listings

Vendor Responses

Vendor Proposal Evaluations

With Stave Procurement you can manage and evaluate the responses in a single place. Evaluation allows the procurement team to rate responses against the requirements and against each other, to make the best value or lowest cost award decisions.

Internal Evaluations

Evaluation members can rate vendor responses to help you determine offer ratings. Evaluation factors are user-definable and can include solution, technical approach, quality, conformance, compliance, past performance, and risk. Compare evaluations to determine which vendor provides the best value to your organization. Once a vendor is identified, you can automate the process of contract award to the winning vendor.

Evaluation Record

Digital Contracts

Contract Lifecycle Management

Use ProcurementPath to manage the full contract lifecycle from the request, negotiation an award to tracking, reporting, and closeout. Proactively manage all aspects of your contracts including modifications, spend, clauses, terms and conditions, option periods, upcoming expirations, compliance, and other contract documentation.

Vendor Onboarding And Management

Stave Procurement can manage all of your vendors seamlessly in one system. Automate vendor onboarding and compliance through partial/full vendor service. Create an online solution for vendor collaboration to manage the company and individual contact information, proposals, contracts, communications, and tasks. You can also manage any compliance requirements and vendor issues, such as defective products or poor service delivery.

Vendor Overview

Additional Stave Procurement Capabilities

Self-Service

Put your user in control of their procurement experience with intuitive self-service capability

Workflow & Task Management

Assign and automate workflow and taskers to drive accountability

Dashboards & Reporting

Dashboards and reports provide key information, insights and reporting

Mobile Friendly

Mobile user experience is responsive and works across web browsers, phones, and tablets

ERP Integration

ERP integrations are supported using the ServiceNow platform

Simple Configuration

Configure lists, views, features, reference tables, approval routing, and more all through the Service Portal

Invoice Matching

Automated invoice matching let's your AP team know if invoices align with orders and goods received

cXML PunchOut

Connect your vendor catalogs to Stave Procurement and automate the procure-to-pay process

Want to learn more about Stave Procurement?